The best gallery inventory software in 2026 (an honest comparison)

Choosing the system that runs your gallery is a decision you live with for years, so it is worth making on the merits rather than on whoever showed up in your search results first. There is no single best tool — there is the one that fits how your gallery sells. Here is an honest read on the main options and how to choose between them.

Decide what you're optimizing for first

Before comparing products, rank what actually matters to you:

• Inventory depth — does it hold edition, provenance, dimensions, condition, and movements, or just a title and a price?
• Images — how well does it handle multiple high-resolution images per work?
• Where you sell — do you need to publish to Artsy, MercadoLibre, eBay, or your own site, or is this purely an internal catalog?
• Pricing across channels — one price, or a different right price per market?
• Documents — can it produce catalogues, certificates of authenticity, and inventory exports with your branding?
• Migration and exit — how easily does your data get in, and back out?

Your top two or three answers should decide this, not a feature checklist.

The main options, honestly

Artwork Archive is approachable and artist-friendly, strong for individual artists and smaller collections that want a clean catalog, location tracking, and reports without a steep learning curve. It is less oriented toward running a multi-channel sales operation.

Artlogic is a long-established choice for established galleries, with mature inventory, contacts, and viewing-room tools, and a track record with serious art businesses. It is a heavier, more premium platform — powerful, and priced and scoped accordingly.

ArtCloud combines gallery CRM, inventory, and a website builder, popular with galleries that want their site and back office in one place. It is a capable all-in-one; whether it fits depends on how much you value that bundle versus best-in-class pieces.

Percalo — which we make, so read this with that in mind — is built around one specific problem: selling the same catalog across multiple channels with the right price on each. One gallery price computes into Artsy (USD), MercadoLibre (with tax and shipping), and eBay (net of fees); catalogues and certificates generate from the same record; everything is multilingual; and migration help is included. It is newer than the others, and it is focused on omnichannel selling rather than being the single oldest or broadest tool on the list.

How to actually choose

If you are a solo artist or a small collection, the most approachable tool wins — you want a clean catalog without overhead. If you are an established gallery that lives in viewing rooms and a deep contact database, weigh the mature premium platforms. If your problem is that you sell across several marketplaces and re-pricing each one by hand is eating your week, prioritize a tool built for omnichannel publishing and per-channel pricing.

And whatever you pick, test the two things every vendor downplays: how painful the migration in is, and how clean the export out is. A tool you cannot leave is a tool that has stopped having to earn your business. The right inventory software should make it trivial to walk away — which, paradoxically, is why you won't want to.